Procurement

Procurement at Great Ocean Road Parks and Coast Authority (Authority)

The procurement practices adopted by the Authority align with the Victorian Government Purchasing Board (VGPB) policies and directives established under the Financial Management Act 1994.  Further information on supplying to the Victorian Government is available on the Buying for Victoria website.

Supplier Code of Conduct

The Authority is committed to ethical, sustainable and socially responsible procurement. To ensure that suppliers maintain the same values, the Victorian Government has established a Supplier Code of Conduct (the Code). The Code commenced on 1 July 2017 and is applicable to all general government sector contracts, agreements and orders for the supply of goods and services, and construction works and services.

The Code outlines the minimum ethical standards in behaviour that suppliers will aspire to meet when conducting business with, or on behalf of, the Victorian Government in the areas of:

• integrity, ethics and conduct
• conflict of interest, gifts, benefits and hospitality
• corporate governance
• labour and human rights
• health and safety; and
• environmental management

Visit the Buying for Victoria website for a copy of the Code and other helpful resources for Suppliers.

Tender Portal

The Authority utilises the Victorian Government’s electronic tendering portal ‘TendersVic’ for all publicly advertised procurement opportunities.

Suppliers interested in participating in public tenders issued by the Authority should register their details on the TendersVic System

Purchase Orders

Suppliers engaged to deliver goods and services will operate under the Authority’s Purchase Order Agreement*

Important: Under no circumstances should a Supplier commence the delivery of services or provide goods without first receiving an official Authority Purchase Order.  To ensure prompt payment, the Authority’s Purchase Order number must be recorded on your invoice.

*Applies when no other formal contract exists between the parties.

Registered Suppliers

All new suppliers engaged by the Authority to deliver goods or services are required to submit a Registered Supplier Form and submit evidence confirming that they hold the required insurances, safety documentation, licences, qualifications etc. applicable to the goods or services being provided.

A record of Registered Suppliers is maintained by the Authority and is used by our Officers to identify potential suppliers prior to undertaking a procurement process.

To maintain your Registered Supplier status, suppliers are required to maintain the currency of their insurance, licenses, etc. by emailing the required documentation to accounts@greatoceanroadauthority.vic.gov.au

Suppliers who fail to provide updated information will be removed from the Registered Supplier list.

Procurement Activity Plan

The Authority’s significant planned procurement activities for the next 12-months are summarised below. This information is accurate as of 1st March 2023:

Please note: All planned procurement projects are subject to revision or cancellation. The information in the Procurement Activity Plan is provided for planning purposes only. The plan does not represent a solicitation or constitute a request for proposal, nor is it a commitment by the Authority to purchase the described goods or services.

Procurement Complaints Process

If you wish to lodge a complaint regarding a procurement process, please email the Procurement Unit at procurement@greatoceanroadauthority.vic.gov.au

Within five business days of receipt of the complaint the Authority will provide a written acknowledgement of the complaint and assign an independent person to investigate.

No later than 20 business days of receipt of the complaint the Authority will provide the Supplier with a written response detailing the outcome of the investigation.

Gifts, Benefits and Hospitality

Our policies and processes provide public confidence in our decision-making.

We discourage you from making an offer of a gift, benefit or hospitality to our employees.

As a Supplier to the Victorian Government consequences may apply if you act contrary to our policy and/or the Victorian Government Supplier Code of Conduct.

Procurement Enquiries

Please direct your procurement enquiries to procurement@greatoceanroadauthority.vic.gov.au